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Regularly assess if recurring meetings in your calendar are needed at all, and if so, if the format, length, and attendees are contributing to their effectiveness.MANUAL DE USO GODECO SUPERMATIC 3003 ALUMINUM > DOWNLOAD.If needed, assign a note-taker, so that you can focus on running the meeting.You can easily tell if people are bored, disengaged, or feel like their time is being wasted, so long as you look for it. Knowing they can check their email in 45 minutes will help keep them focused now. If the meeting is over an hour long, schedule time for breaks, and let attendees know about them ahead of time.A simple, 'Let's schedule time to discuss that later if it's helpful, since we only have 10 minutes left,' works perfectly. If the conversation goes off topic, it is both acceptable and necessary for you to rein it in.Likewise, if someone is speaking too little, try to engage him or her. If someone is speaking too much, cut him or her off (nicely).In most cases, a deadline is needed as well. An action item without someone assigned to it is worthless.Any action items should be sent around as a reminder after the meeting. Keep track of next steps as the meeting goes on.Everyone can tell what you’re doing, and they’ll start doing the same. Do not check your phone or email during the meeting.RELATED: The 'It' Factor: How to Have Executive Presence in a Meeting We are people, not robots, and building rapport with colleagues helps business run more smoothly. Bake in a few minutes for chit-chat at the beginning of the meeting.If it’s not you, name someone else (and make sure that person knows he or she’s in charge). Every meeting should have someone clearly assigned ahead of time to running it.The more people in a meeting, the less that gets done.
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Only invite the people who absolutely need to be there.Saying, “I know we’ve all got a lot to do, so let’s try and keep this under 30 minutes,” will remind people that you want an efficient meeting just as much as they do.
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Don’t wait for stragglers-it only encourages them. Most meetings are scheduled for a full hour, when they should be 20 minutes, 30 minutes, or 45 minutes- max.
- Do not schedule more time than you need.
- Giving an update can almost always happen by email.
- Every meeting should have a purpose: You either need to make a decision or complete an action together.
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Could this be resolved by 10 minutes on the phone or via email instead? Make sure you really need a meeting before scheduling it.RELATED: 5 Ways to Make the Most of Meetings